This policy applies to information held about clients and prospective clients, suppliers and prospective suppliers, artists, contacts and all other persons about whom Terma Gallery holds information. By ‘information,’ we mean personal information about you that we collect, use, share and store.

In this policy, “we,” “us,” and “our” means Terma Gallery, a company registered in Bhutan with License Number 1045276, registered office C/O Passang Tobgay, at Upper Changzamtog, Thimphu, Bhutan, and “you” means the individual to whom the information relates.

What we collect

• your name;
• your contact information such as your address, email address and telephone number;
• your payment details / financial data i.e. your bank name, account number and sort code;
• when browsing our site, your IP address, your browser type and language;
• information related to your attendance of, and interest in, exhibitions, events and art fairs;
• information about you that you give us in person at our events and art fairs, by filling in forms on our site www.termagallery.com (e.g. the contact us section or to sign up to our mailing list) or by corresponding with us by phone, e-mail or otherwise; and
• information in relation to your purchase of our artwork or use of our services.

How we collect information about you

• collecting information you give to us when you purchase any artwork or visit us at exhibition or art event
• your use of the forms on our website and
• filling out guest books presented in the galleries. Terma What we do with the information we gather We use your information to
• provide information about our artwork and services to you;
• keep you informed about the artwork, artists and events that we think you may find interesting;
• carry out our obligations arising from any agreements entered into between you and us;
• communicate with you
• administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
• keep our site safe and secure;
• comply with legal and regulatory obligations; and
• for security and to check your identity. Legal basis for processing Our processing of your personal information is necessary:
• for the performance of contracts to which you will be a party to and in order to take steps at your request prior to you entering into those contracts;
• for the purposes of legitimate interests pursued by us; or
• in order to comply with a legal obligation to which we are subject.

In relation to any processing of special categories of personal data, we will generally rely on obtaining specific consent from you at the time unless there is otherwise a legal requirement for us to process such information.

Legitimate interests

Where our processing is based on the legitimate interest grounds described above, those legitimate interests are:

1. collecting personal information to provide you with a smooth and efficient client experience;
2. to make sure you receive updated information on Terma Gallery business activities;
3. to provide the services you have requested; and
4. for our own marketing and research.

Sharing your information

Except as expressly set out in this policy we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. The personal information you provide to us may be shared with third-party companies, agents, contractors, service providers or affiliated companies, if this is necessary to Terma Gallery, provide you with our artwork or services, respond to your inquiries or for any of the purposes described in this policy. We may also share your personal information with

• law enforcement agencies, other governmental agencies or third parties if we are required by law to do so; and
• other business entities should we plan to merge with or be acquired by that business entity, or if we undergo a re-organization with that entity.

Your Rights

At any time, you have the right:

• to request access to or a copy of any personal data which we hold about you;
• to rectification of your personal data, if you consider that the information we are holding is inaccurate;
• to ask us to delete your personal data, if you consider that we do not have the right to hold it;
• to withdraw consent to our processing of your personal data (to the extent such processing is based on previously obtained consent);
• to ask us to stop or start sending you marketing messages as described below in the marketing section;
• to restrict processing of your personal data;
• to data portability (moving some of your personal data elsewhere) in certain circumstances;
• to object to your personal data being processed in certain circumstances; and
• to not be subject to a decision based on automated processing and to have safeguards put in place if you are being profiled based on your personal data.

Any request from you for access to or a copy of your personal data must be in writing and we will endeavor to respond within a reasonable period. We will comply with our legal obligations as regards your rights as a data subject. We aim to ensure that the information we hold about you is accurate at all times. To assist us in ensuring that your information is up to date, do let us know if any of your personal details change at the following email address info@termagallery.com.

Marketing

Where you are one of our clients or have otherwise agreed to be contacted for marketing we may use your personal information to send you information about Terma Gallery exhibitions, events, art fairs and works of art. You can unsubscribe from receiving them at any time by clicking on the unsubscribe button at the bottom of our newsletters. You also have the option of “unsubscribing” from our mailing list at any time thereby disabling any further such e-mail or other communication from being sent to you by emailing info@termagallery.com. We will act on any opt-out request from you without delay.

How long will we keep Your information? We will only keep the information we collect about you for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject. This will involve us periodically reviewing our files to check that information is accurate, up-to-date and still required. Where we are permitted to send you direct marketing communications we may retain your contact information necessary for this purpose, for as long as you do not unsubscribe from receiving the same from us. If you opt-out from marketing, we will retain your information to enable us to respect your wishes to not be contacted for marketing purposes.

Security

We are committed to ensuring that your information is secure. Complaints Questions, comments and requests regarding this policy are welcomed and should be addressed to info@termagallery.com.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to customer needs. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Changes to this policy

Any changes we make to our policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our policy